EU GSPR Privacy Policy

Last updated August 1, 2018

Alpha MED Scientific Inc (hereinafter referred to as “Company”) is dedicated to protecting the confidentiality and privacy of information entrusted to it. As part of this fundamental obligation, the Company is committed to the appropriate protection and use of personal data that has been collected online.

Generally, our intent is to collect only the personal data that is provided voluntarily by online visitors so that we can offer information and/or services to those individuals or offer information about employment opportunities. Please review this privacy statement (“Privacy Policy”) to learn more about how we collect, use, share and protect the personal data that we have obtained.

Collection and use of personal data

What information we collect

We obtain personal data about you if you choose to provide it — for example, to contact mailboxes or to register for certain services. In some cases, you may have previously provided your personal data to the Company (if, for example, you are a former employee). If you choose to register or login to a Company’s web site using a third party single sign-in service that authenticates your identity and connects your social media login information (e.g., LinkedIn, Google, or Twitter) with the Company, we will collect any information or content needed for the registration or log-in that you have permitted the social media provider to share with us, such as your name and email address. Other information we collect may depend on the privacy settings you have set with your social media provider, so please review the privacy statement or policy of the applicable service.

By registering and/or submitting personal data to the Company, you are also acknowledging that the Company may use this information in accordance with this Privacy Policy. Your personal data is not used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law or professional standards. For example, if you register to a Company’s web site and provide information about your preferences we will use this information to personalize your user experience. Where you register or login using a third party single user sign-in we may also recognize you as the same user across any different devices you use and personalize your user experience across other Company sites you visit. If you send us a resume or curriculum vitae (CV) to apply online for a position with the Company, we will use the information that you provide to match you with available job opportunities.

In some cases where you have registered for certain services we may store your email address temporarily until we receive confirmation of the information you provided via an email (i.e. where we send an email to the email address provided as part of your registration to confirm a subscription request).

1.2 The legal grounds we have to use your personal data

The Company generally collects only the personal data necessary to fulfill your request. Where additional, optional information is sought, you will be notified of this at the point of collection.

EU’s General Data Protection Regulation (EU 2016/679 “GDPR”) allows us to process personal data, so long as we have a ground under the law to do so. It also requires us to tell you what those grounds are. When we process your personal information, we will rely on one of the following processing conditions:

Performance of a contract: this is when the processing of your personal data is necessary in order to perform our obligations under a contract;
Legal obligation: this is when we are required to process your personal data in order to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public body or law enforcement agency;
Legitimate interests: we may process information about you where it is in our legitimate interest in running a lawful business to do so in order to further that business, so long as it doesn’t outweigh your interests; or
Your consent: we may occasionally ask you for specific permission to process some of your personal data, and we will only process your personal data in this way if you agree to us doing so. You may withdraw your consent at any time by contacting the Company at +81 72 648 7973.

The Company only collects “sensitive” personal information when the relevant individuals voluntarily provide us with this information or where such information is required or permitted to be collected by law or professional standards. Sensitive information includes personal information regarding a person’s race, ethnicity, political beliefs, trade union membership, religious or similar beliefs, physical or mental health, sexual life or criminal record. Please use your discretion when providing sensitive information to the Company, and under any circumstances, do not provide sensitive information to the Company, unless you thereby consent to the Company’s use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in the Company’s databases. If you have any questions about whether the provision of sensitive information to the Company is, or may be, necessary or appropriate for particular purposes, please contact the Company at +81 72 648 7973

1.3 Automatic collection of personal information
In some instances, the Company and its service providers uses cookies, web beacons and other technologies to automatically collect certain types of information when you visit us online, as well as through emails that we may exchange. The collection of this information allows us to customize your online experience, improve the performance, usability and effectiveness of Company’s online presence, and to measure the effectiveness of our marketing activities.

1.3.1 IP addresses

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with one another. IP addresses from which visitors appear to originate may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregate form to conduct web site trend and performance analysis.

1.3.2 Cookies

Cookies may be placed on your computer or internet-enabled device whenever you visit us online. This allows the site to remember your computer or device and serves a number of purposes.

On some of our web sites, a notification banner will appear requiring your consent to collect cookies. If you do not provide consent, your computer or internet-enabled device will not be tracked for marketing-related activities. A secondary type of cookie referred to as “user-input” cookies may still be required for necessary functionality. Such cookies will not be blocked through the use of this notification banner. Your selection will be saved in a cookie. If you wish to revoke your selection, you may do so by clearing your browser’s cookies.

Although most browsers automatically accept cookies, you can choose whether or not to accept cookies via your browser’s settings (often found in your browser’s Tools or Preferences menu). You may also delete cookies from your device at any time. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our web sites’ features.

Further information about managing cookies can be found in your browser’s help file or through sites such as www.allaboutcookies.org.

Below is a list of the types of cookies used on our web sites:

Other third party tools and widgets may be used on our individual web pages to provide additional functionality. Use of these tools or widgets may place a cookie on your device to make their service easier to use, and ensure your interaction is displayed on our webpages properly.

Cookies by themselves do not tell us your email address or otherwise identify you personally. In our analytical reports, we may obtain other identifiers including IP addresses, but this is for the purpose of identifying the number of unique visitors to our web sites and geographic origin of visitor trends, and not to identify individual visitors.

BY NAVIGATING ON OUR WEB SITES OR ENTERING YOUR LOGIN DETAILS TO ACCESS AREAS RESERVED FOR REGISTERED USERS, YOU AGREE THAT WE CAN PLACE THESE COOKIES ON YOUR COMPUTER OR INTERNET ENABLED DEVICE.

1.3.3 Google Analytics

The Company uses Google Analytics. More information about how Google Analytics is used by the Company can be found here: http://www.google.com/analytics/learn/privacy.html

To provide website visitors with more choice on how their data is collected by Google Analytics, Google have developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to indicate that information about the website visit should not be sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not prevent information from being sent to the website itself or to other web analytics services.

1.3.4 Web beacons

A web beacon is a small image file on a web page that can be used to collect certain information from your computer, such as an IP address, the time the content was viewed, a browser type, and the existence of cookies previously set by the same server. The Company only uses web beacons in accordance with applicable laws.

The Company or its service providers may use web beacons to track the effectiveness of third party web sites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and manage cookies.

You have the option to render some web beacons unusable by rejecting their associated cookies. The web beacon may still record an anonymous visit from your IP address but cookie information will not be recorded.

In some of our newsletters and other communications, we may monitor recipient actions such as email open rates through embedded links within the messages. We collect this information to gauge user interest and to enhance future user experiences.

1.3.5 Location-based tools

The Company may collect and use the geographical location of your computer or mobile device. This location data is collected for the purpose of providing you with information regarding services which we believe may be of interest to you based on your geographic location, and to improve our location-based products and services.

1.4 Social media widgets and applications

The Company’s web sites may include functionality to enable sharing via third party social media applications, such as the Facebook Like button and Twitter widget. These social media applications may collect and use information regarding your use of the Company’s web sites (see details on ‘Social Sharing’ cookies above). Any personal data that you provide via such social media applications may be collected and used by other members of that social media application and such interactions are governed by the privacy policies of the companies that provide the application. We do not have control over, or responsibility for, those companies or their use of your information.

In addition, the Company’s web sites may host blogs, forums, crowd-sourcing and other applications or services (collectively “social media features”). The purpose of social media features is to facilitate the sharing of knowledge and content. Any personal data that you provide on any Company social media feature may be shared with other users of that social media feature (unless otherwise stated at the point of collection), over whom we may have limited or no control.

1.5 Children

The Company understands the importance of protecting children’s privacy, especially in an online environment. In particular, our sites are not intentionally designed for or directed at children under the age of 16. It is our policy never to knowingly collect or maintain information about anyone under the age of 16 without obtaining consent from the holder of parental responsibility over the children. Accordingly, if you are under the age of 16, you have to obtain a permission from a person in parental authority for you to send your personal data to us via our web site.

Sharing and transfer of personal information

2.1 Transfers to third parties

We do not share personal data with unaffiliated third parties, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law or professional standards. This would include:

Our service providers: The Company work with reputable partners, service providers or agencies so they can process your personal data on our behalf. The Company will only transfer personal data to them when they meet our strict standards on the processing of data and security. We only share personal data that allows them to provide their services.
If we are reorganized or sold to another organization: The Company may also disclose personal data in connection with the sale, assignment, or other transfer of the business of the site to which the data relates;
Courts, tribunals, law enforcement or regulatory bodies: The Company may disclose personal information in order to respond to requests of courts, tribunals, government or law enforcement agencies or where it is necessary or prudent to comply with applicable laws, court or tribunal orders or rules, or government regulations.
Audits: disclosures of personal data may also be needed for data privacy or security audits and/or to investigate or respond to a complaint or security threat.

In addition, the Company may transfer certain personal data outside of the EEA to outside companies working with us or on our behalf for the purposes described in this Privacy Policy. The Company may also store personal data outside of the EEA. If we do this, your personal data will continue to be protected by means of contracts we have in place with those organizations outside the EEA, which are in a form approved by the European Commission. By providing personal data on online, visitors are consenting to this transfer and/or storage of their personal data across borders.

The Company will not transfer the personal data you provide to any third parties for their own direct marketing use.

Choices

In general, you are not required to submit any personal data to the Company, but we may require you to provide certain personal data in order for you to receive additional information about our services and events. The Company may also ask for your permission for certain uses of your personal data, and you can agree to or decline those uses. If you opt-in for particular services or communications, such as an e-newsletter, you will be able to unsubscribe at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require additional information before we can process your request.

As described in “Cookies” above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Note, however, that some portions of our sites may not work properly if you elect to refuse cookies.

Your rights

If you have submitted personal data to the Company, you have the rights to request:

to access to personal data;
to rectification;
to erasure (right to be forgotten);
to restriction of processing;
to data portability;
to object; and
not to be subject to automated decision-making.

You can make a request or exercise these rights by contacting the Company at +81 72 648 7973 and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.

Data security and integrity

The Company has reasonable security policies and procedures in place to protect personal data from unauthorized loss, misuse, alteration, or destruction. Despite the Company’s best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal data is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information.

We also make reasonable efforts to retain personal data only for so long as the information is necessary to comply with an individual’s request or until that person asks that the information be deleted.

Links to other sites

Please be aware that the Company’s web sites may contain links to other sites, including sites maintained by the third party that are not governed by this Privacy Policy but by other privacy statements that may differ somewhat. We encourage users to review the privacy policy of each web site visited before disclosing any personal information.

By registering on any Company web site and then navigating to third party web site while still logged in, you agree to the use of your personal data in accordance with the privacy statement of the third party web site you are visiting.

Changes to this Policy

The Company may modify this Privacy Policy from time to time to reflect our current privacy practices. When we make changes to this policy, we will revise the “updated” date at the top of this page. We encourage you to periodically review this Privacy Policy to be informed about how the Company is protecting your data.

Policy questions and enforcement

The Company is committed to protecting the online privacy of your personal data. If you have questions or comments about our administration of your personal data, please contact us at +81 72 648 7973. You may also use this number to communicate any concerns you may have regarding compliance with our Privacy Policy.

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